Guidelines and procedures
Funding application process
Registered training organisations (RTOs) requesting learner support funding will be required to complete the learner support application form. Funding will be considered only when all of the following information is provided in the application:
- the accredited qualification with the identified barriers affecting successful outcomes
- the total AHC enrolled for that student undertaken within the qualification for the year
- a training plan identifying the learner support activities that will be provided
- the location of where learner support will be delivered.
Public providers are exempt from completing the learner support application form for user choice and general recurrent funding.
Funded training activity is calculated using the general education industry rate. Regional and remote loading will be paid on learner support if allocation is granted in the training contract.
The total number of hours of learner support reported must not exceed 50% of the total AHC related to the VET qualification reported for that year.
Retrospective arrangements of learner support will generally not be accepted. The department has the discretion to review a retrospective application on a case-by-case basis.
- claim additional delivery costs on learner support
- apply for learner support funding against accredited VET qualifications in literacy and numeracy or any other general education and / or basic education qualifications
- report accredited training in literacy and numeracy as learner support.
RTOs are required to use the modules within the non-accredited course code LRNSUPP as a mechanism of providing learner support to students enrolled in accredited VET, up to Certificate IV qualifications and courses.
The learner support modules are for use in the NT only. They will not be placed on the training.gov.au database as it is non-accredited.
Learner support activity is to be reported in an AHC based format by the RTO in their AVETMISS data. Resulting learner support unit enrolments must be allocated to ‘non-assessable enrolment outcomes’ as stated in the AVETMISS standard.
As a contractual requirement outlined in the training contract, an acquittal report detailing the activities undertaken in providing learner support to students must be provided by RTOs. Activities may incorporate the following:
- group discussion
- theory and practice
- demonstration of methods
- use of audio and video recordings
- group problem-solving
- promotion of co-operative learning with other students
- ongoing monitoring of students’ progress
- practical, hands-on activities
- promotion of interactive learning
- individualised learning tasks
- use of workplace and / or training examples of charts, maps, sketches, plans, worksheets etc.
- computer assisted or other eLearning activities
- simulation activities or games
- use of a translator
If students, at the end of the year, have not participated in enrolments under the original qualification for which the learner support was granted, their learner support module must be amended to reflect their relevant level of training to ensure that learner support AHC does not exceed 50% of their targeted qualification AHC.
The RTO must ensure that:
- the qualification and unit codes that the learner support is applied to are available on their data system to enable enrolments to be reported
- they maintain evidence of learner support activities which may be requested by the department for audit and / or evaluation
- they complete a summary acquittal report outlining activities undertaken.
Who can apply?
To access learner support funding in the Northern Territory, RTOs must:
- be registered by the Australian Skills Quality Authority (ASQA) in accordance with the National Vocational Education and Training Regulator Act 2011, or be registered by the state training authority in their jurisdiction in accordance with the relevant VET regulatory legislation in that jurisdiction
- be listed as an approved provider on the database, or delivering a training package qualification or course of study approved under general recurrent or Aboriginal Responsive Program funding.
The approval of an RTO to provide training and assessment services for students undertaking VET in the NT is not a guarantee of funding.
If an RTO applies and is approved for learner support funding, the department through Workforce NT and the RTO must enter into an arrangement for the delivery of learner support for students as outlined in the training contract.
Mandatory requirements for learner support contract holders include:
- maintenance of registration and scope of registration as required by the relevant regulatory and legislative frameworks
- adherence to AVETMISS and other reporting standards
- compliance with the Training and Skills Development Act 2016 as it relates to apprenticeship arrangements
- compliance with the Return to Work Act, section 126AA. The Act requires all employers (other than a self-insurer) to hold a workers compensation insurance policy with an approved insurer. For further information go to the NT WorkSafe website
- ongoing compliance with the department’s policies, procedures and reporting timelines
- compliance and cooperation in matters relating to audit
- fulfilling roles and responsibilities as outlined in the training contract
- maintain endorsed provider status, through completion of the annual self-assessment process.
Training contracts will outline the requirement for all providers to maintain individual student contact records of their learner support as evidence of AHC activity.
Contractual arrangements for public providers under learner support may be provided up to a specified percentage approved by the department within the RTO’s overall general recurrent or user choice funding allocation. Funding will be allocated against the general education industry group in the form of an AHC target allocation for distribution to students at the discretion of the RTO. This enables public providers to be more responsive to student needs for support and reduce administration efforts such as the need for variations to training contracts throughout the year.
An expected outcome of learner support is the successful completion by students of units of competency under the qualification for which the learner support modules are applied.
Statements of attainment are not to be issued for learner support modules.
Effectiveness of learner support will be measured in terms of improvements in pass / load rates for units of competency and for improved course completions for all funding sources to which this policy is applied.
Last updated: 05 June 2019
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